MINUTES OF 04/12/07 REGULAR CITY COUNCIL MEETING

MINUTES OF 04/12/07 REGULAR CITY COUNCIL MEETING

135 East Johnson Avenue, Chelan, Washington

PRESENT: Mayor Witherbee, Council Members Harper, Olsen, Morehouse, Rodionoff, Weldy, Pape-Miller, Administrator Fonfara, City Attorney Galbraith, Interim Clerk Lingle, Public Works Director VanEpps, Community Development Director Gildroy.

Mayor Witherbee called the meeting to order at 7:00 P.M.

CONSENT AGENDA

Rodionoff moved to approve the consent agenda as follows:

1. Approve Payroll Warrants No. 26025 through 26107 totaling $141,492.83

Approve Claims Warrants No. 57655 through 57765 totaling $266,482.96

2. Approve Minutes of 3/22/2007 Regular City Council Meeting

3. Set Tait Annexation Public Hearing Date for April 26, 2007

4. Farnham Booster Station Change Order #1

5. Farnham Booster Station Pay Estimate #1

Seconded by Weldy, motion passed unanimously.

VISITORS/PUBLIC INPUT

WAIVER FOR DONUT MAKER: Dave Rogge, 135 Bogey Blvd., asked Council to consider a waiver or variance to the Chelan Municipal Building Code requiring a hood cover for the portable donut maker recently purchased for his local business.

ALL CLASS REUNION: Russell Miller, 225 E Trow, reported on the All Class Reunion scheduled for June 8, 9 and 10.

WORLD ENDURANCE SPORTS: Brent Kamenka, 4028 W 29th Ave., Vancouver, BC, spoke on behalf of World Endurance Sports asking Council to reconsider dates excluded from original letter of reservation. Mayor Witherbee and Attorney Galbraith advised Kamenka this was a legal matter and cannot be discussed at this time.

PARKING ENFORCEMENT: Cindy Aston, 385 Antoine Creek, and Chris Raynor, 405 Webster, spoke in support of year-round parking enforcement.

REGULAR AGENDA

2006 LAW ENFORCEMENT SERVICES REPORT: Sergeant Kent Sisson summarized 2006 law enforcement activities and arrests provided by the Chelan County Sheriff's office.

REQUEST FOR SUPPLEMENTAL MARINE PATROL SERVICES: Administrator Fonfara advised Chelan County Sheriff's Office made a request proposing additional "Marine Patrol Funds" from the City to supplement its existing marine patrol program to provide a safer environment on the lake. The Public Safety Committee supports the provision of $10,000.00 to support the expanded marine patrol program and $2,000.00 for the purpose of new and replacement buoys for 2007. The committee also recommended this expanded support be incorporated into the Law Enforcement Service Agreement as an amendment through the December 31, 2013 term.

Harper moved to approve the recommendation of the Public Safety Committee to support the Sheriff's Office funding request to supplement its existing marine patrol program for the City of Chelan and direct City staff to negotiate an amendment of the Law Enforcement Service Agreement with Chelan County and to additionally prepare an amendment to the City's 2007 budget in an amount of $12,000.00. Seconded by Rodionoff, motion passed unanimously.

EARTH DAY & RECYCLE OPERATIONS - STAFF REPORT: Scott Beaton reported on recycling efforts, the Chelan County metal drive and the annual City clean up efforts. Council questions and discussion included the "Safeway Recycling Bin Site", wood chipping efforts and education of business owners on recyclable materials.

Ann Brooks, City of Chelan Earth Day representative, reported on scheduled events for the Earth Day Fair scheduled April 18.

YEAR-ROUND PARKING ENFORCEMENT: Administrator Fonfara asked Council to consider initiating a year-round parking enforcement program reviewed and supported by the Public Safety Committee on March 27. Fonfara submitted estimated costs of wages, benefits and startup expenses amounting to $38,150.00. Rationale for establishing a year-round parking enforcement program is based on the increasing amount of year-round activity in downtown Chelan and emerging parking problems at Lakeside Park and the adjoining neighborhood.

Harper moved to approve the initiation of a year-round parking enforcement program and direct City staff to prepare the Parking Enforcement Officer job description and budget amendment document for consideration of approval at the April 26th City Council Meeting. Seconded by Morehouse, motion passed unanimously.

PARKING ORDINANCE AMENDMENT: Administrator Fonfara reported the Public Safety Committee discussed parking problems/parking enforcement issues at several recent meetings. The discussions have primarily focused on the increasing amount of year-round activities and associated traffic and parking problems in the downtown area and the emerging parking problems at Lakeside Park and the adjacent neighborhood created in part by the expansion of the adjoining motel and new condominiums under construction. Based on the Public Safety Committee recommendations, an ordinance amending the revised parking provisions of Chelan Municipal Code was presented.

On April 11, a Lakeside Neighborhood Town Meeting was held to discuss the impact of the parking issues and possible solutions. At the request of the attendees, Mayor Witherbee and Administrator Fonfara recommended tabling the second and third issues outlined in the agenda bill to allow time to work with the neighborhood group to create a solution that works for them. Council discussion followed.

Harper moved to table Agenda Bill No. 07-029, Parking Ordinance Amendment. Seconded by Morehouse, motion passed unanimously.

APPLE BLOSSOM CENTER PLANNED DEVELOPMENT DISTRICT MAJOR AMENDMENT: Community Development Director Gildroy reported on the status of the Apple Blossom Center Planned Development District major amendment application. Gildroy advised a Notice of Application will be issued by April 18th which starts the public comment period of 30 days. After the application material & public comments have been reviewed and staff's report is complete, an open record public hearing before the Hearing Examiner will be held with public notice provided. The Hearing Examiner's recommendations will be presented to City Council for a closed record decision.

AMENDMENT OF LAKE CHELAN AIRPORT JOINT OPERATING AGREEMENT: Administrator Fonfara advised in June 2006 the Federal Aviation Administration (FAA) advised the City and Chelan County Port District the sponsorship section of the Joint Operating Agreement was not in conformance with FAA guidelines. The amended agreement modifies the process for the acquisition of property, the process for the sale of airport property and the process required to apply for grant funding.

Rodionoff moved to approve the amendments to the Amended and Restated Lake Chelan Airport Joint Operating Agreement and authorize Mayor Witherbee to sign the agreement. Seconded by Morehouse, motion passed unanimously.

NAUMES THREE-WAY INTERSECTION AGREEMENT: Public Works Director VanEpps explained as a condition of development Naumes is required to construct intersection improvements in the form of adding a right turn lane and intersection on US 97A at Apple Blossom Lane, adding a left turn lane and intersection on SR 150 and Apple Blossom Lane and adding an intersection at Gala Avenue. Council discussion followed.

Harper moved to authorize Mayor Witherbee to sign the Developer, Local Agency, WSDOT agreement for the Naumes intersection construction. Seconded by Morehouse, motion passed unanimously.

ENGINEERING SERVICES AGREEMENT: VanEpps advised the State Department of Health requires the City to update its Water Comprehensive Plan every six years. The plan will provide for a twenty year capital improvement program/list as well as a detailed six year financial plan used to schedule major water system improvements.

VanEpps recommended contracting with Gray & Osborne for a Scope of Work not to exceed $50,000.00. This amount exceeds the budgeted amount by approximately $10,000.00 and requested a future budget amendment to readjust that line item to cover the additional funds required. VanEpps also recommended that future considerations of expansion to the Urban Growth Area be handled as a separate issue as an addendum to the Comprehensive Plan. Council discussion followed.

Rodionoff moved to authorize Mayor Witherbee to enter into a Professional Engineering Services Agreement with Gray & Osborne to provide and update the City's Water Comprehensive Plan. Seconded by Harper, motion passed unanimously.

REQUEST FOR PROPOSALS FOR LEGAL SERVICES: Administrator Fonfara reminded Council that, by a 3-2 vote, he was directed to prepare a Request for Proposals/RFP for legal services.

Harper moved to table this issue. Seconded by Olsen, motion tied 3-3 with Harper, Olsen and Rodionoff voting yay and Pape-Miller, Weldy and Morehouse voting nay. Mayor Witherbee chose to break the tie voting in favor of tabling this issue. Motion passed 4-3.

VACANT COUNCIL POSITION: Mayor Witherbee opened a discussion on the selection process Council preferred to fill the vacated Council position.

Morehouse moved to accept letters of interest through Friday, April 20; interested parties will be asked to make a 3 minute presentation before Council on April 26; Council will recess to executive session to discuss applicant qualifications and make a decision; and, upon adjournment of the executive session, a new Council Member will be sworn. Seconded by Harper, motion passed unanimously.

COUNCIL COMMITTEES: Mayor Witherbee advised with Bernice McCulley's resignation a position on the Finance Committee is vacated. Council Member Weldy and Morehouse requested Council appoint them to the Finance Committee. Lengthy discussion followed.

Harper moved to appoint Council Member Weldy to the Finance Committee. Seconded by Rodionoff, motion passed unanimously.

At 10:02 p.m. Council meeting recessed to allow the Mayor and Council Members to participate in the regular meeting of the Lake Chelan Airport Board. Council meeting reconvened at 10:03 p.m. following adjournment of the Airport Board meeting.

REPORTS/COMMENTS

PAPE-MILLER: Expressed disappointment in tabling the RFP; and requested a list of property owned by the city.

WELDY: Commented on the directional signs for downtown Chelan located by Walmart;

requested the solid double yellow center line on Woodin Avenue be repainted to the 10 inches required by law; and asked Council if they had a preference of spring or fall for the annual Lake Chelan Tourism Promotion Group report/update. Council concurred fall was preferable.

RODIONOFF: Commented on tabling the RFP. Expressed concern that there is not a current contract with the City Attorney and requested in writing what duties are provided by Davis Arneil/Allan Galbraith; advised "No Parking" signs have not been posted as yet on Hwy 150 by the Willows.

HARPER: Commented on tabling the RFP.

OLSEN: Encouraged the media to be concise on the Council application process; expressed concern that four Council positions and the Mayor will be up for re-election in November. Mayor Witherbee asked Attorney Allan Galbraith to research possibility of changing the re-election cycle; commented on tabling RFP; and asked if Council had any transportation issues to bring to the LINK Board.

MOREHOUSE: Attended a Public Disclosure seminar presented by AWC; attended the pilots meeting regarding the airport overlay; and expressed desire to see a 10 inch yellow line on Woodin Avenue.

MAYOR WITHERBEE: A meeting with the Chelan County Commissioners regarding joint planning issues has been tentatively set for May 3 at 6:00 p.m. When confirmed, Council will be notified. Witherbee advised he received official notification from Linda Liles that she will be returning to work May 9.

Harper moved to adjourn the regular meeting. Seconded by Olsen, motion passed unanimously.

There being no further business, meeting adjourned at 10:35 p.m.

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Patricia Lingle, Interim City Clerk Date Approved by City Council