MINUTES OF 03/08/07 REGULAR CITY COUNCIL MEETING

135 East Johnson Avenue, Chelan, Washington

PRESENT:  Mayor Witherbee, Council Members Morehouse, Olsen, Harper, Pape-Miller  Weldy, Rodionoff, Administrator Fonfara, City Attorney Galbraith, Interim Clerk Lingle, Public Works Director VanEpps, Community Development Director Gildroy.  Absent: Council Member McCulley.

Mayor Witherbee called the meeting to order at 7:00 P.M.

CONSENT AGENDA

Pape-Miller moved to approve the consent agenda as follows:

1.  Approve Payroll Warrants No. 25881 through 25949 totaling $120,989.19

     Approve Claims Warrants No. 57504 through 57574 totaling $149,268.32

2.  Approve Minutes of 2/22/2007 Regular City Council Meeting

3. Approve Council Member McCulley's excused absence for March 8, 2007 Council                  meeting.

Seconded by Weldy, motion passed unanimously.

VISITORS/PUBLIC INPUT

REGULAR AGENDA

PARKS & RECREATION DIRECTOR:  Administrator Fonfara introduced David Erickson as the new Parks & Recreation Director.

FUNDING REQUEST-HISTORIC DOWNTOWN CHELAN ASSOCIATION (HDCA):  Administrator Fonfara provided background information on HDCA and the efforts of the association for designation in the State's nationally acclaimed Main Street Program.  If HDCA is designated as a state sanctioned Main Street Program, Chelan's downtown program will receive special technical assistance and training from the State.  This assistance is extremely important for HDCA in its efforts to enhance the economic, social and cultural vitality and historic significance of downtown Chelan.  Fonfara introduced a funding option for Council to consider in support of the HDCA Program which included:

1.      The City join HDCA as a benefactor for the membership fee of $1,500.00;

2.      The City designate a pledge amount of $8,500.00 (balance of the $10,000.00 local government source of funding required by Main Street Program) contingent upon HDCA successfully raising a minimum of $8,500.00 match from new membership fees and local fundraising efforts.  The City's pledge amount would be payable to HDCA upon proof by HDCA of its new match monies secured by September 30, 2007.

Libbey Manthey, President of HDCA, advised this proposal was unanimously approved by the HDCA Board.

Following Council discussion, Rodionoff moved to direct the City Administrator to prepare a funding agreement supporting HDCA's downtown development program.  Seconded by Weldy, motion passed unanimously.

AMENDED HEARING EXAMINER AGREEMENT:  Community Development Director Gildroy advised the current contract establishes a flat fee of $450.00 per hearing.  For a normal hearing this fee will remain.  For special hearings which take more than five hours to conduct, review and formulate a decision an hourly rate of $115.00 per hour will be paid by the applicant.  All time spent in preparation for the hearing, holding the hearing and reviewing materials and rendering of a decision will be assessed the hourly rate. 

Council discussion and questions followed.

Rodionoff moved to authorize the Mayor to sign the revised Hearing Examiner Agreement as presented.  Seconded by Weldy, motion passed unanimously.

ORDINANCE REPEALING SECTIONS 13.08.012 & 13.08.015 OF THE CHELAN MUNICIPAL CODE:  Public Works Director Van Epps explained incorporation of the General Facility Charges in the rate resolution creates a conflict with sections 13.08.012 and 13.08.015 of the CMC.  Approval of this ordinance would repeal sub area connection surcharges that have been superseded by adoption of the General Facility Charges. 

Weldy moved to adopt Ordinance No. 2007-1332 repealing sections 13.08.012 and 13.08.015 of the Chelan Municipal Code.  Seconded by Pape-Miller, motion passed unanimously.

AMENDING 2007 RATE AND FEE RESOLUTION:  Public Works Director VanEpps reminded Council new general facilities charges, which are intended to replace existing connection fees for both water and sewer connections, were adopted at the February 22, 2007 meeting.  The proposed rate & fee amendment brings the facility charges into the current rate and fee schedule and eliminates charges that are no longer applicable.

Lengthy discussion and questions by Council and the public followed. 

Administrator Fonfara advised the proposed Rate and Fee Resolution includes requested changes to the Hearing Examiner's agreement for additional compensation of special public hearings. 

Weldy moved to adopt Resolution #2007-1169 amending Resolution #2007-1168.  Seconded by Pape-Miller, motion passed unanimously.

GMA UPDATE:  Community Development Director Gildroy advised the "update" of the Comprehensive Plan and Development Regulations in accordance with the Growth Management Act (GMA) is a review of plans and regulations for compliance with GMA.  The first step of the update process is a Public Participation Plan.  This plan identifies the update process, requires notice of the update process and continuous and early public participation. 

Following Council discussion, Pape-Miller moved to adopt Resolution 07-1170 of the City of Chelan, Washington establishing a public participation plan for the 2007 GMA update of the City's Comprehensive Plan and Development Regulations.  Seconded by Weldy, motion passed unanimously.   

GRANDVIEW ON THE LAKE DEVELOPMENT AGREEMENT:  Community Development Director Gildroy advised a substantial development permit was granted in 2003 to the Caravel (Grandview on the Lake).  The proposed development agreement covers the construction of a crucial portion of the City's Lakeside Trail and, because the project will be built in phases, establishes guidelines for each phase. 

John Walcker, owner of Grandview on the Lake, further explained each phase and discussed the development of the trail.  

Rodionoff moved to authorize the Mayor to sign the Grandview on the Lake Development Agreement between Caravel LLC and the City.  Seconded by Weldy, motion passed unanimously.

ENGINEERING SERVICES AGREEMENT FOR DESIGN OF LAKESIDE TRAIL:  Public Works Director VanEpps introduced the scope of work, cost estimate, fee schedule and consultant agreement with RH2.  Brief discussion followed.

Morehouse moved to authorize Mayor Witherbee to enter into an Engineering Service Agreement with RH2 to provide the design for the Lakeside Trail Phase 1A Project.  Seconded by Harper, motion passed unanimously.

ENGINEERING SERVICES AGREEMENT:  Public Works Director VanEpps reported the Water Comprehensive Plan update is scheduled for 2007.  The updated plan will provide detailed analysis of the treatment and distribution system, identify any shortcomings and determine what will be required to accommodate expected growth.  The plan will also provide a twenty year capital facility schedule and a six year financial plan to be used in future budgeting plans for specific projects identified.

VanEpps advised the scope of work provided by Gray & Osborne exceeded the budgeted amount by approximately $9,000.  VanEpps further advised the consideration of the expansion of the Urban Growth Boundary will require additional work in water and sewer to identify the impact and determine how to mitigate them.  Gray & Osborne has been asked to provide a scope of work for the North Shore & South Shore which can be incorporated into the Water Comprehensive Plan.

VanEpps recommended Council not act on the proposed agreement at this time to allow staff to review the issues and come back at a later date with a comprehensive proposal incorporating all of the issues discussed.       

At staff's recommendation, there was no motion at this time.

At 8:17 p.m. Council meeting recessed to allow the Mayor and Council Members to participate in the regular meeting of the Lake Chelan Airport Board. Council meeting reconvened at 8:18 p.m. following adjournment of the Airport Board meeting.

                                                  REPORTS/COMMENTS

MOREHOUSE:  A lot of work ahead of the City this year and glad the departments are on top of it.

OLSEN:  Asked the Public Safety Committee and Council to review the ordinance dealing with motorized vehicles and buoys in areas where people are swimming. 

Olsen expressed concern over light pollution occurring with increased development.  He requested this issue be addressed in building and design standards, educating the general public and finding ways to improve and implement changes.  Council discussion followed.

RODIONOFF:  Reported on the progress of a bill being discussed in the Senate to allow cities under 5,000 in population to be excluded from the burning ban.   

WELDY:  Asked staff for status report on installation of lights at the Skateboard Park. 

Weldy expressed concern over appearance of appliances such as refrigerators and freezers sitting outside of buildings.  He feels this is inappropriate and could be a public safety issue as well. 

Weldy also asked when staff will be providing a status report establishing year round parking enforcement.   

PAPE-MILLER:  Asked if materials owned by Lakehills Development had been removed from the Golf Course. 

Pape-Miller reported on the meeting she attended with Metropolitan Transportation Planning Organization.

MAYOR WITHERBEE:  The Mayor provided a copy of strategic objectives included in the Strategic Plan for 2007 to each Council Member.  Witherbee advised five out of the eight items on the regular agenda were directly tied to objectives from the visioning process.

Olsen moved to adjourn the regular meeting.  Seconded by Rodionoff, motion passed unanimously.

There being no further business, meeting adjourned at 9:10 p.m.

________________________________                         _____________________________

Patricia Lingle, Interim City Clerk                                     Date Approved by City Council